Office Administrator

Office Administrator

Location: Rathnure, Co. Wexford

Hours: 10:00am – 4:00pm, Monday to Thursday

Pay Rate: €14.50 – €16.50 per hour, depending on experience

About the Role

We are currently seeking an Office Administrator to join an established engineering company based in Rathnure, Co. Wexford.

This is a part-time position, working Monday to Thursday from 10:00am to 4:00pm. The successful candidate will provide general administrative support while helping to keep projects, meetings, costs and company communications organised.

Key Responsibilities

• Manage and distribute the company inbox, ensuring correspondence is dealt with promptly and appropriately.
• Provide general administrative support to management and the engineering/project teams.
• Schedule meetings, coordinate diaries and take accurate meeting minutes, including recording and following up on agreed actions.
• Track project costs, including labour costs and hours worked.
• Manage the company clock-in/timekeeping system and provide weekly information for payroll processing.
• Maintain accurate fleet records, including vehicle assignments, Tax and NCT details.
• Manage weekly vehicle checklist documentation and monthly mileage records.
• Oversee fuel card allocation, limits, PIN/security and usage reporting.
• Complete data entry and maintain accurate records, spreadsheets and reports using Excel.
• Reconcile company credit card/expense statements and maintain supporting documentation.
• Assist with project administration and reporting.
• Update company documents, templates and records as required.
• Use the company ERP system to record and manage relevant information.
• Ensure records and documentation are maintained accurately and in line with GDPR requirements.

Skills & Experience

• Previous experience in an Office Administration, Project Administration or similar role.
  Certificate or diploma in business administration
• Strong organisational and time-management skills.
  Working knowledge of GDPR principles and practical application in an office context.
• Good attention to detail and accuracy.
• Excellent communication and email management skills.
• Good working knowledge of Microsoft Excel, including data entry and maintaining spreadsheets.
• Ability to take clear and accurate meeting minutes.
• Comfortable following up on actions and working to deadlines.
• Experience tracking costs, hours or project information would be an advantage.
• Experience with clocking/timekeeping systems would be an advantage.
• Experience using ERP systems would be beneficial.
• Experience with Workpal would be a distinct advantage.
• Previous experience within an engineering, construction or project-based environment would be beneficial.

What We Offer

• Part-time hours: Monday to Thursday, 10:00am – 4:00pm.
• Competitive hourly rate of €14.50 – €16.50 per hour DOE.
• Opportunity to join an established engineering business.
• Varied role with responsibility across administration and project support.
• Supportive working environment.
  

For more information, please apply through the link provided for the attention of Róisín Drummy or call View phone number on osborne.ie.If you are interested in finding out more about the above role and would like to be considered for other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format. If you are living in Ireland and hold a valid work permit, we would love to hear from you. If, however, you do not hold a valid work permit, unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer.

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