Office Administrator (Part-time)

ATC is a European logistics, white glove, and technical services specialist for data centres. Our focus is on anticipating the critical needs of our clients and delivering industry-leading standards for safety, security and reliability. Since being established in 1979, we have continued to lead our dedicated teams across Europe to build strong relationships with our clients.

Our mission is to deliver and install Europe’s data centres with precision and care. We achieve this by focusing on our team and our services:

Our Team – Powered by people to keep data centres moving safely and securely.

We recognise that our greatest strength is our staff, which is why we promote a culture of personal development and professional training, both internally and from leading industry bodies.

Our Services – We provide a range of specialised services tailored to the individual needs and demands of each client, their equipment, and their data centre infrastructure.

From managing specialised computer transport, and IT relocation services, to logistics and planning, and data centre commissioning and decommissioning; we adapt our 40+ years of expertise to every situation.

ATC operates in a dynamic global market where clients demand a service that is right first time, every time; we are recruiting motivated and driven people to work in a company that is Driving Forward.

This Role

We are seeking an experienced and detail-oriented part-time Office Administrator or Business Services Coordinator to support the Business Services Team. This key position ensures the smooth and efficient running of our daily office operations. The ideal candidate will bring at least 3 years of administrative experience and be highly organised, proactive, and adaptable in a dynamic work environment. This position is office-based and 24 working hours per week, reporting directly to the Senior Manager Business Services.

Job Title: Business Services Coordinator

Work location: Baldonnell, Dublin 22

Role & Responsibilities

• Manage and maintain office supplies, equipment, and related inventory.
• Manage the staff uniform process for the Dublin office and coordinate with other sites to ensure timely delivery and accurate distribution of uniform orders across Europe and internationally.
• Liaise and negotiate with vendors, suppliers, and service providers to ensure cost-effective and quality services.
• Process and submit invoices with accuracy for timely payment to the finance team.
• Coordinate meetings, book meeting rooms, and arrange catering when required. Working closely with the housekeeping team to ensure meeting rooms are properly set up.
• Maintain both electronic and physical filing systems.
• Manage internal databases and ensure data accuracy.
• Provide day-to-day administrative support to the Senior Manager Business Services and Security & Facilities Manager.
• Provide administrative support to all departments where required.
• Prepare reports, presentations, and documentation.
• Support a clean, safe, and organized office environment.
• Carry out other ad hoc administrative duties as required.
• Assist in company projects in collaboration with the Business Services team.
• Fluent English, both spoken & written.

Requirements

• Minimum of 3 years' administrative experience.
• Strong organisational and time management skills with the ability to multitask.
• High attention to detail and commitment to accuracy.
• Ability to adapt to shifting priorities and work under pressure to meet deadlines.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Capable of working both independently and as part of a team.
• Professional, discreet, and committed to maintaining confidentiality.
• Willingness to learn and take initiative.

The following qualifications, skills and experience would be an advantage:

• Experience with MS SharePoint in a corporate environment
• ISO 9001:2015 or other quality management approaches
• Exposure to or interest in project management

Note: We are unable to provide visa sponsorship for this role. Please submit your updated resume/CV in English.

Benefits

Compensation & benefits

The remunerating package, including salary and benefits, is negotiable depending on experience. The package may include:

• Competitive market salary
• Performance-based bonus
• Company pension plan
• Sports & social club
• Opportunities for continuing professional development will also be provided.